The activity will identify or develop institutional structures to can-y out the CBDRM activities. Stakeholder mapping of communities and existing key stakeholders and networks vital for CBDRM at the community, school, and local government levels will be conducted. The Standing Orders on Disaster (SOD) is one of the resourceful guidelines to search for the community organizations and recommend some for selection. Organizations may include, but are not limited to, UDMCs, SMCs, women's groups, youth groups, and groups representing vulnerable and marginalized populations. Based on the stakeholder mapping and institutional assessment, the activity will further work on the formation of new community groups (i.e., Disaster Management Committee) or building on appropriate existing community groups to can-y out the CBDRM activities. Trainings on the CBDRM process should be considered. Depending on the capacity level of the UDMCs and SMCs, trainings to support their operationalization should also be considered.

The selected firm will be primarily and mainly responsible for all the project related communication with all the relevant stakeholders in local, upazlia and districts all through the project period. The final list of stakeholders will also include additional stakeholders from identified list in Activity 1.1 and will be finalized after discussing with PIU and World Bank as relevant. The strategy will consider the following:

• The systematic strategy and plan for regular community consultation
• Ensuring the GRM and GRC operation
• Dissemination and systematic familiarization of the communities and selected stakeholders with project interventions
• Discussion and dissemination of the design perspectives of the flood shelters and other community infrastructures
• Surveys (at least three) on the satisfaction on flood shelters and other infrastructures
• Data collections of the shelter uses
• Development of the community risk maps
• Dissemination of EWS
• Development and dissemination of the community awareness programs
• Trainings on the selected topics (mentioned in the subsequent Task/Deliverables)
• Ensure community participation and skilled facilitators who can motivate and encourage communities
• Consistency on the engagement, approach, message, message dissemination and overall systems

This activity will proceed to the conduction of CBDRM activities through the institutional structure identified/formulated in Activity 1.1 and following the strategy and action plans developed in Activity 1.2. Outreach campaigns, including the use of social media, should ensure community participation and skilled facilitators (with emphasis on inclusion) should be brought onboard. Two school-age boys and girls from each class of each school are expected to join the activities and training sessions. Collaboration with key stakeholders identified in Activities 1.1 and 1.2 will also be critical.

This activity will carry out knowledge activities on disasters and climate change with the communities. Localized impacts and risks should be discussed, along with existing local-level hazard vulnerability data collected from respective authorities. Topics include disaster vulnerabilities; existing practices; accessibility of disaster information including EWS; issues during floods; WASH conditions; and nutrition status especially for mothers and children. Approaches such as seasonal hazard mapping and a Participatory Rural Approach should be considered, alongside broad awareness campaigns.

This activity will build on Activity 1.4 and conduct an HVCA utilizing available toolkits and diagnostics including a Participatory Rural Approach. The HVCA should identify, at a minimum, hazards relevant to the community; groups who are vulnerable; factors that make them vulnerable and how they are affected; their needs and capacities; and ensure that project activities and existing programs/policies address such needs. The HVCA should include a detailed assessment on the availability and accessibility of EWS and evacuation shelters, as well as WASH/nutrition conditions. Special attention should be given for gender sensitive opinions/information/issues. Data collection on women's use and needs of shelters should be utilized. A targeted GBV safety audit for women and girls should be conducted to understand risk factors that affect women and men differently. HVCA should be conducted in an inclusive manner to ensure vulnerable and marginalized groups are able to fully participate and provide input. Detailed consultations with different groups need to be organized to socialize the assessment and determine actions to minimize the risks and impacts.

Based on the HVCA and information collected in Activity 1.6, community risk maps will be developed with each community (or communities depending on the size and local context) through workshops and consultations conducted in an inclusive manner. The maps will be critical for early warning dissemination, identification of appropriate locations for infrastructure (e.g., community roads to improve access to shelters). Verification and consultation with local government structures such as the UDMCs and SMCs will be critical l. This map should be included in the dissemination materials and communications campaigns and should be available to UDMCs and SMCs.

This activity focuses on developing a user-friendly, easy to understand checklist for i) UDMCs and SMCs on the disaster preparedness, during and post activities; for ii) communities for disaster emergency actions and iii) shelter usage to be distributed to communities through the most appropriate methods (i.e., posting in schools and markets, social media dissemination). The firm is expected to include the details list of the required trainings along with the tentative training schedule in all the communities/villages (as required) in the final proposal and inception report.

The firm should form Upazila and local-level teams along with the team in Dhaka. The offices of the firm in Dhaka and project coverage Upazilas will also be established. One of the Upazila offices in each district should act as the coordination office of the districts along with the other required responsibilities. Upazila offices and field officers are to coordinate with UDMCs, SMCs, and local­ level LGED officers to define a particular location for each village/shelter location where they will be working with the other groups when and as required. The total setup and team formation should be the inclusive part of the proposal and inception report.

The firm should finalize all the reports of Deliverables land all the training materials and relevant documents and logistics within one year of the contract signing and follow the reporting timeline.

This activity will build on the Activity 1.5, 1.6 and 1.7 and formulate an early warning dissemination system within the community (or communities depending on the size and local context). Local authorities responsible for EWSs, disaster risk management, and weather services should be engaged to ensure effective coordination. Appropriate mechanisms (such as making, SMS, WhatsApp) with roles and responsibilities of the information dissemination should be identified. The firm will develop the relevant training modules and manuals, detailed training schedule for communities, groups, etc. These trainings should be the part of the local level quarterly training. The firm is expected to include the details list of the required trainings along with the tentative training schedule in all the communities/villages (as required) in the final proposal and inception report.

Conduct Search & Rescue and First Aid trainings. Prepare modules/manuals and a detailed schedule. Integrate into quarterly local trainings and include full training lists and tentative schedules in the proposal and inception report.

Build on Activities 1.5–1.7 and the developed training modules. Include in quarterly local trainings with detailed lists and tentative schedules in the proposal and inception report.

Building on the HVCA, community risk maps, and further consultations, an evacuation management plan should be developed, which includes actions for pre-, post-, and post disaster management, with identified roles and responsibilities. The firm should consult with the D&S firm on this activity. The activity should a1rnnge public consultations to understand perception on evacuation and potential barriers, including the level of willingness to evacuate and concerns regarding the possible living condition in shelters. Data on women's use and needs of shelters should be collected, recorded and utilized. Key stakeholders from the local government, SMCs, and women' s groups should be involved. The plan should at a minimum include procedures for early warning information dissemination; search and rescue; first aid; evacuation route and support; as well as other activities deemed necessary by the communities. The findings from these consultations and the plan will be utilized to inform the PIU on its shelter construction. Disaster simulation activities should be conducted based on the evacuation management plan (riverine flooding should be a simulated disaster at least once per shelter and related community) and shelter management plan (described below), engaging local authorities and key stakeholders. This training should be the part of the local level quarterly training. The firm is expected to include the details list of the required trainings along with the tentative training schedule in all the communities/villages (as required) in the final proposal and inception report.

Systematic familiarization of the project, project interventions, environmental and social perspectives, GRM and GRC process will be continued throughout the project. This will ensure the involvement, ownership of the communities. The future needs and localized solutions of disaster risk mitigation will further help to refine the project interventions and future programs. This training should be the part of the local level quarterly training. The firm is expected to include the details list of the required trainings along with the tentative training schedule in all the communities/villages (as required) in the final proposal and inception repo1t.

This activity will confirm the involvement of the communities and other relevant groups in optimizing the shelter design, facilities accommodated and any relevant areas considering the perspective of the communities. The design and facility related data will be available through PIU and D&S firm. The firm is expected to prepare the discussion point in simple community language based on the data and input received from the PIU and D&S film. The feedback and recommendations of the communities will be recorded and further discussed with PIU and D&S firm. The agreed relevant changes will be disseminated to the communities and the rationale and detailed of other points which were not incorporated. Familiarization of the other interventions will be an integra l part of the consultation process. This training should be the part of the local level qua1ie rly training. The firm is expected to include the details list of the required trainings along with the tentative training schedule in all the communities/villages (as required) in the final proposal and inception report.

This activity will supp ort the communityto understand the basics of shelter management and develop a collective plan for evacuee and shelter management with designated roles and responsibilities. At a minimum, this will include a shared understanding and plan for usage of spaces (i.e., designated spaces for vulnerable groups, including women; spaces for livestock; spaces for cooking; separate bathrooms for men and women); food, water, and basic supplies; medical care; coordination with schools on education continuity; and gender-based violence and disability considerations. Special focus should be on gender sensitivity and disability considerations, including the prevention of Gender-Based Violence/ Sexual Exploitation and Abuse/ Sexual Harassment (GBV/SENSH) and referral pathways for GBV response, along with the planning for sheltering during disasters and processes to initiate and operate the schools after the disasters. The Plan should be coordinated closely with the schools, SMCs, UDMCs, and women's groups. The D&S firm is expected to develop the above the plan and provide trainings to the SMCs, UDMCs, women's groups, community firm, etc. while the customized and detailed training materials will be developed and disseminated by the firm responsible for this assignment. Not depending on the plan and training from the D&S firm, the firm responsible for the community engagement will continue providing the training throughout the project. This training should be the part of the local level qua1terly training. The firm is expected to include the details list of the required trainings along with the tentative training schedule in all the communities/villages (as required) in the final proposal and inception report.

This activity will develop community O&M guidelines of the shelters with actions, financing, and roles and responsibilities. The guidelines should be socialized with key stakeholders to ensure sustainable usage of the shelters. The D&S firm is expected to develop the above the plan and provide trainings to the SMCs, UDMCs, women's groups, community engagement firm, etc. while the customized training materials will be developed and disseminated by the firm responsible for this assignment. After receiving the training from the D&S firm, the firm responsible for the community engagement will continue providing the training throughout the project. This training should be the part of the local level quarterly training. The firm is expected to include the details list of the required trainings along with the tentative training schedule in all the communities/villages (as required) in the final proposal and inception report.

This activity will develop community O&M guidelines of all the community infrastructures included in the project with actions, financing, and roles and responsibilities. The guidelines should be socialized with key stakeholders to ensure sustainable usage of the community infrastructures. The D&S firm is expected to develop the above the plan and provide trainings to the SMCs, UDMCs, women's groups, community engagement firm, etc. while the customized training materials will be developed and disseminated by the film responsible for this assignment. After receiving the training from the D&S firm, the firm responsible for the community engagement will continue providing the training throughout the project. This training should be the part of the local level quarterly training. The firm is expected to include the details list of the required trainings along with the tentative training schedule in all the communities/villages (as required) in the final proposal and inception report.

This activity will use the existing training materials (if available and reviewed by PIU) or develop customized training materials related to life skills and life enhancement skills for the schoolboys and schoolgirls, women and marginalized groups of the community. The definition and detailed training on the life skills and life enhancement skills should be comprehensive and inclusive for the above­ mentioned groups. This training should be the part of the local level quarterly training. The firm is expected to include the details list of the required trainings along with the tentative training schedule in all the com munities/villages (as required) in the final proposal and inception report.

This activity will develop a strategy and prepare materials on necessary BCC including improvement of nutrition, WASH practices (personal hygiene, hand washing with soap, menstrual hygiene etc.), use of safe water, and elimination of open defecation. Subjects related to nutrition may include improving dietary diversity and increasing food quantities during pregnancy and lactation, supplementation during pregnancy and lactation, early initiation of breastfeeding (within one hour of birth), exclusive breastfeeding for the first six months of life, age-appropriate complementary feeding practices, and vitamin A supplementation starting at 6 months of age. Good practice from the Income Support Program for the Poorest (ISPP) should be included in BCC. ISPP has already developed a comprehensive curriculum focused on maternal and child health and development which has been approved by the Ministry of Health & Family Welfare. For the WASH sector, material may be developed on safe drinking water and optimal WASH practices. BCC will also address GBV risks in shelters by raising awareness on prevention and response approaches in partnership with local women's organizations and GBV service providers. This activity will be integrated in the relevant Task/Deliverables above. Waste disposal, plastic disposal, and any relevant exercises should be included to the BCC and short videos of the demonstration should be included during previously mentioned trainings. Most of the materials are already developed and available through Ministry of Education, Ministry of Health and Family Affairs, Ministry of Disaster Management and Relief, Ministry of Local Government, Rural Development & Cooperatives, etc. These already developed materials should be reviewed by PIU before dissemination. The materials which are not readily available would be developed by the community engagement firm. The firm is expected to include the details list of the required trainings along with the tentative training schedule in all the communities/villages (as required) in the final proposal and inception report. This training and BCC should be the part of the local level qua1ierly training. The firm is expected to include the details list of the required trainings along with the tentative training schedule in all the communities/villages (as required) in the final proposal and inception report.

The activity will conduct the surveys among community to assess the beneficiary satisfaction with the i) flood shelters and ii) other community infrastructures constructed under the project. At least two surveys are expected to be conducted. All the surveys will consider the gender disaggregated data and survey results along with the other parameters agreed with PIU and World Bank as relevant. The other particular focus should be given to the followings

• Data collection that suppo1is understanding on women's use and needs of shelters
• Data collection on the shelter user numbers
• Data collection for any other specific purposes requested by the PIU

This activity will develop at least three video documentaries, the detailed content will be developed discussing with the PIUs and LGED. The theme of the documentary would be:

• Damages of the historical and contemporary floods both riverine and flash floods in Bangladesh. The socio-economic condition, living condition, health, education and all the related services during and the floods. The needs of the people and different initiatives of the Government of Bangladesh to encounter flood and climate change effects.
• The overall improvement of the facilities of the infrastructure and systems before and after (during the project). The consultation, innovation of the project relating the future mission and vision of the Government of Bangladesh.
• The overall consultation, process, findings, outcomes, challenges, and opinions of the communities.

The other communication media which will be used (along with the training, community consultation and workshops) should be but not limited to the followings:

• Community radio (native languages)
• Posters, leaflets, info kits, pictorial booklets
• House-to-house awareness with branded van/mic
• Billboards / signboards for EWS
• Traditional media outreach
• Photo exhibitions & discussions; photo stories
• Religious group meetings, etc.

Provide recommendations to LGED on effective communication mechanisms for community-centered disaster preparedness and response.

In addition to the above listed deliverables, the team will also submit quarterly and annual progress reports. The firm will need to set up a web portal for management of the Deliverables and the Activities, provide access to clients for getting information, and publish information/documents/materials which need to be disclosed publicly. The team may use the portal for their data collection, analysis and prepare useful outcomes similar to an MIS system, following the practice of LGED or as directed by the PIU. The web portal shall have a public interface which will provide access to the public documents for anyone visiting the site, and it shall have a private section accessible with username and password which may contain all the data, information, reports, outcomes, materials. The quarterly and annual progress and training reports should include appropriate documentation mechanism for all the activities under Deliverables 2&3. The reports should be enough detailed so that every meeting can be identified evidently, while also short enough so that it is reasonable to study by the reviewers.